Sheridan Ross P.C. is seeking an experienced, detail-oriented Trademark Paralegal to join our trademark law team. This part-time position is crucial in supporting attorneys in managing the life cycle of domestic and international trademark applications, from initial drafting through to issuance.
Key Responsibilities & Essential Functions
Under the supervision of attorneys, the Paralegal will partner with a Legal Assistant to perform a variety of crucial paralegal, administrative, and organizational tasks, ensuring the efficient and accurate prosecution of client trademark applications.
Trademark Prosecution & Filing
- Prepare and review trademark application and prosecution documents for filing, including shell trademark applications, reporting letters, Responses to Office Actions, amendments, specimens, Notice of Allowance reviews, and maintenance of trademark registrations.
- Electronically file all relevant documents with the U.S. Patent and Trademark Office (USPTO) and/or the World Intellectual Property Office (“WIPO”), as well as with state and federal courts as required.
- Draft and manage routine correspondence to clients, including reporting letters and status updates, instructions to foreign counsel as needed, manage and arrange for filings, maintenance, and assignment of foreign trademark applications and registrations.
- Actively manage files and deadlines of all relevant documents and accurately docket all prosecution deadlines. Entering and billing of time daily.
Case Management & Communication
- Prepare cost estimates for trademark projects
- Serve as a direct liaison between Attorneys and support staff, facilitating communication and executing attorney requests promptly and accurately.
- Coordinate with clients as needed to provide case status updates and manage necessary administrative communications.
Qualifications & Requirements
Experience & Education
- Minimum of two (2) years of experience working as a paralegal specifically in trademark prosecution.
- A college degree is a requirement
- A paralegal certificate is preferred
Required Skills & Technical Proficiency
- Excellent communication, writing, and proofreading skills, with meticulous attention to detail.
- Exceptional organizational, time management, and problem-solving abilities, with a proven capacity to multitask and prioritize in a fast-paced, high-volume, and deadline-driven environment.
- Demonstrated ability to interact professionally and effectively with attorneys, staff, clients, and vendors.
- Strong technical proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams), Adobe Acrobat, and Document Management Systems.
- Familiarity with collaborative tools, specifically Microsoft Teams.
- Experience with IP docketing software (e.g., NetDocs, Anaqua, Compulaw, PATTSY) and legal research tools (e.g., Westlaw) is a significant plus. Knowledge of time-entry software, such as Carpe Diem, and document review platforms, like Relativity or SharePoint, is also a benefit.
This position is a part-time role with an expected 20-hour work week, supporting your best work with remote and hybrid flexibility. We personalize the arrangement based on your experience.
Next Steps:
If you are a motivated and experienced paralegal seeking sophisticated work, significant responsibility, a better work-life balance, and a genuine opportunity for professional growth within a leading IP boutique, we encourage you to apply.
Interested candidates should submit a cover letter and resume to [email protected]
Equal Opportunity Employer
Sheridan Ross is committed to fostering an environment that embraces and promotes equality, diversity, and inclusiveness where everyone can excel. We encourage our professionals to be themselves and share their perspectives, experiences, and insights. Individuals seeking employment at Sheridan Ross are considered without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.
Benefit and Compensation Summary
Sheridan Ross offers competitive pay and a modified benefits package to part-time employees, including 48 hours of sick leave, 401(k), a discretionary bonus, parking reimbursement, and more.
Compensation Range: $35-45 per hour based on experience.
We appreciate the interest of all staffing agencies and recruiters. However, we are not seeking external assistance for this role. Unsolicited resumes will not be considered.